— FUNCTION OVERVIEW —
One system for the entire auction house.
From the initial consignment through cataloguing, room, telephone and online auctions, all the way to invoicing, shipping and payout. Everything works seamlessly together — multi-tenant, available in eight languages, and automated using the tool best suited to the sensitivity of the data.
◆ 8 languages
◆ ZUGFeRD e-invoice
◆ DATEV & CAMT.053
◆ Room, telephone, online
◆ Also available individually: KGSG & resale right
◆ Multi-tenant
— THE JOURNEY OF AN OBJECT —
Six stages — one continuous data flow.
Every object follows the same process. The auctionmanager manages it end to end, without data having to leave the system and be entered again manually.
Consignment
Acquisition, contract, terms, commission — also mobile, directly on site.
Go to the section →Object & Catalogue
Custom data-entry structure for each category, catalogue text from template.
Go to the section →Auction & Bids
Live room auction, telephone bidders assigned, online bids imported.
Go to the section →Invoicing
Buyer invoice and consignor settlement in ZUGFeRD format, commission.
Go to the section →Processing
Packaging and rate determined, tracking label generated, handover confirmed.
Go to the section →Payment & Payout
Bank statement imported, payment matched, data transferred to DATEV
Go to the section →Automated — locally or via AI, depending on data protection relevance. The appropriate support tool is selected for each task: personal documents such as ID cards are processed in-house using a local tool, while content relating to the artwork is handled by an AI provider of your choice.
The obligations of the art market are built into the system. Anti-money laundering compliance, cultural property protection and resale right are handled directly within the system — not through separate calculations. In addition, each record has its own change log and data is not physically deleted, ensuring traceability in line with the GoBD.
Operations are part of the product. Maintenance console with updates, backups and automatic rollback, permissions down to individual sections, and encrypted tenant data.
— BEFORE / AFTER —
Five isolated solutions become one workflow.
WITHOUT AN INTEGRATED SYSTEM
- Object data in Excel, catalogue texts in Word, invoices in the accounting software
- Catalogue texts retyped for every channel
- After the auction, the winning bid is transferred manually to invoicing
- Commissions per contract kept in mind or managed in a separate calculation
- Incoming payments matched line by line against the bank statement
- Resale right and anti-money laundering checks maintained in separate lists
WITH auctionmanager
- One data set for object, document, person and auction
- Catalogue text generated from a template — automatically for each channel and language
- The winning bid becomes an invoice, without any process break
- Commission rules with tiers and a clear priority hierarchy
- CAMT.053 imported, payment matched using the invoice number
- Reporting obligations are determined from the same data used for invoicing
— THE SECTIONS IN DETAIL —
Eight sections, structured around the daily workflow.
Not organized by technology, but by who works with what within the auction house.
Section 1
Consignment & Acquisition
From the valuation request to the signed contract — also directly at the client’s premises, with signature on the device.
Section 2
Objects, Structure & Catalogue
Custom data-entry structures for each category, catalogue texts from templates, images, storage locations, printed catalogue.
Section 3
Auction & Bids
Live room auction, telephone bidder management, bidder numbers, bid approval, knockdown and confirmation.
Section 4
Invoicing, Settlement & Accounting
Invoicing for both parties, commission rules, ZUGFeRD, taxes, payment reconciliation, DATEV.
Section 5
Processing, Shipping & Logistics
Handling conditional knockdowns, invoice approval, collection appointments, shipping and packaging assistant, labels with tracking number, DHL, DPD, MBE and more.
Section 6
Customers, Legal & Communication
Individuals and companies, duplicates, anti-money laundering compliance, cultural property protection, resale right, email and newsletters.
Cross-functional
Automation & Interfaces
Local tools or AI — depending on data protection relevance. Plus online platforms, templates and printing.
Section 8
Platform, Workplace & Operations
Permissions down to individual sections, tenant separation, tasks, reports, manual, updates and backups.
Everything based on a single data set
What is stored with the object also appears in the invoice, catalogue and reporting, without duplicate data entry.
— WHY ONE SYSTEM —
The advantage lies in integration.
No breaks in the data flow
One data set instead of five separate lists that drift apart.
Documents in line with current standards
ZUGFeRD, DATEV, CAMT.053 — without additional software.
Ready for international use
Eight languages, country-specific texts and tax logic.
At the touch of a button
Bulk invoicing, catalogue export and reporting in minutes.
See the entire process in a demo.
We walk through the full workflow, from consignment to payout, using your own objects.